22 Responses

  1. Ben Glancz
    Ben Glancz June 4, 2013 at 5:37 pm |

    Izzy, I don’t know how much you saved me in $ just now, time will tell on that, but you sure saved me Hours weekly that was spent on this.

    This is being implemented as we speak.

    (Side Note: Comment is via my iPhone 5, for those following this blog…)

    Reply
  2. Alan Falk
    Alan Falk June 4, 2013 at 5:52 pm |

    Great idea! You could also create a rule like this in Outlook but I like to review emails that are meant for me to be read even if the there is no action needed.

    Reply
  3. Menachem Meisner
    Menachem Meisner June 4, 2013 at 6:01 pm |

    Izzy,

    I’d like to add that you can do this through outlook directly, by creating a rule for either “where my name is in the CC box” or “where my name is not in the To box”, then move to specified folder. The benefit of doing it directly with outlook is that you can add exclusions for email from certain people whose email will still go to your inbox always, regardless.

    Happy staying productive!!

    Reply
    1. Sol Eisenberg
      Sol Eisenberg June 4, 2013 at 8:16 pm |

      Do Outlook rules work even if outlook is not running? With gmail filters it works instantly…

      Reply
  4. Sol Eisenberg
    Sol Eisenberg June 4, 2013 at 8:11 pm |

    In order to move the emails that you are BCCd as well, you can create the same filter that izzy mentioned, and for step #3 you’ll write ‘bcc:me’.

    However, if the sender uses imap in Outlook, the bcc field does not get stored anywhere, (this is a stupid issue on googles part,) and therefore this filter won’t work, because the bcc field is actually blank when it hits your inbox.

    To solve this, I changed Step #3 and wrote in the To field ‘-me’. This says that if the email was not directly addressed to myself, it should follow the filters rule.

    Note: make sure that you are only applying your filter to your Inbox. Otherwise it will apply the filter to ALL your sent mail as well. (Because it is not addressed to you).

    Thanks Izzy for bringing this into Evergreen!!

    Reply
  5. Ben Glancz
    Ben Glancz June 4, 2013 at 9:56 pm |

    I’ve had previous issues where outlook rules didn’t work when the server or computer were down. Meisner. What’s your solution to that?

    Reply
  6. Menachem Meisner
    Menachem Meisner June 13, 2013 at 9:50 am |

    Izzy,

    Check out this post by Tony Hsiea:
    http://www.inc.com/jessica-stillman/tony-hsiehs-9-point-email-system.html

    Let me know your thoughts.

    Reply
    1. Sol Eisenberg
      Sol Eisenberg June 13, 2013 at 10:47 am |

      Menachem, Thanks for sharing.

      Read full details at http://www.yesterbox.com

      There’s another point which he doesn’t mention is that by not replying instantly you’re avoiding a lot of back and forth email chatting. I use this trick when I have no time to text and someone on the other line is bored stiff and in the mood of texting… I wait 5 minutes between replies… the conversation is over after my 2nd reply…

      Now, to implement this is a lot easier for a CEO, than for someone in management or other positions. I’d say 75% of my emails I need to respond within the hour. My job is:
      1- To make sure that all underwriters have all the info they need. If I don’t respond to their questions right away, they will put our accounts to the bottom of the pile, which would result in enormous delays in quoting.
      2- My staff has questions that need answers instantly.

      However, the 2 things I do want to adapt to, is that yesterday’s email must be 100% CLEAN by noon. And to schedule real calendar time for larger emails or email catchup…

      Thanks a million for sharing!

      Reply
  7. Alan Pollak
    Alan Pollak July 1, 2015 at 9:26 am |

    Just implemented this in my inbox, what a breeze, my inbox is now empty! Thanks Izzy!

    Reply

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