Anyone in business (usually in management) gets CC’d (carbon copy) a lot on communication that doesn’t require them to take action or read it promptly. So being CC’d a lot can clutter your inbox very quickly and distract you from your work.
On the other hand, it’s still important some times for you to be CC’d on communication between your staff and/or clients. Management in my company has been struggling with this issue for quite some time, and we came up with the following solution which I’m happy to share with you today.
Step #1: Create a new label in Gmail. Name it ‘CC’s’.
Step #2: In the Gmail settings go to ‘Filters’ and click on ‘Create a new filter’.
Step #3: In the field ‘Has the words’ enter “cc:me” and click on ‘Create filter with this search’.
Step #4: Make sure the following check-boxes are checked: ‘Skip the Inbox (Archive it)’ and ‘Apply the label:’ and choose the new CC’s label we created in step #1.
And your all set! From now, any email that you were CC’d on will not appear in your inbox, and you can always find it – at your connivance – in the folder/label we created in step #1.
If you wish to only filter out emails that you are being CC’d where the sender is within your company (so for example if you are being CC’d on an email that a customer or vendor has sent), add the following to step #3: in the ‘From’ field put in your company’s domain name (for example trustevergreen.com). this will only move emails that you were CC’d on within your company to the new CC folder.
NOTE: this syncs perfectly with MS Outlook.
So in our company when you CC someone in an email you know the following:
- The party being CC’d does not have to take any action (he is only being CC’d for informational purposes).
- The party being CC’d does not have to read it promptly.
- If your email does require attention by the receiving party, make sure that the email is addressed to him directly (in the ‘to’ filed).
Happy staying productive!!